FRxBuzz

This tip will allow you to run an FRx income statement summarized on one of your subaccounts. When I show this in a training class, everyone thinks this is very cool. It’s called View Subtotals.

This is one row from the initial report:

If you drilldown on the row above, this is what you normally get, totals using the full account structure:

With View Subtotals, the total is shown subtotaled by the 1st segment, in this case the natural account:

And you can continue drilling down to get to the full account structure, so you don’t lose anything by doing this.

Or you can subtotal by any other segment in the account structure, in this case the 2nd segment:

Cool, no?

Here’s how: in the report catalog, choose an income statement. Make sure you choose a Detail Level of ‘Financial and Account’. Limitation: the row should contain the natural account only, or this won’t work exactly as explained.

Once in the drilldown viewer, choose View> Subtotals, click ‘Subtotal on Segment’, and choose one of your subaccount segments. Drilldown, then you’ll see a summary of this segment of your account structure. Continue drilldown to see the full account structure as usual.

If you like this option, you can also make it the default so that you don’t have to pick View> Subtotals every time you run the report. In the report catalog, go to the Report Options tab, and then to the Acct/Tran Detail tab. On the top right corner (of the tab), you’ll find the Subtotal/Filtering Account Detail Section. Continue as above:

The only trap is that whenever you change the Detail Level to Financial, this gets unchecked, and you’ll have to recheck when you return to Financial & Account. Otherwise you’ll think you entered the Twilight Zone: “I KNOW I checked that….”